While appointing a secretary for your company, you will need E-tax experts to adhere the appointment procedures

• Ensured adherence to company law norms
• Drafting of necessary documents for appointment like intimation for appointment, appointment letter and written consent
• Preparation of documents in relation to board meeting like notice, certified true copy of resolution and minutes
• IFiling of ROC forms MGT-14, DIR-12 and other necessary documents

Company Secretary is an individual who holds membership of the Institute of Company Secretary of India (ICSI). The secretary is responsible for:

• Ensuring that company operates within the applicable legal framework.
• Providing necessary information and guidance to the directors and shareholders
• Organizing and attending the meetings for stakeholders
• Maintenance and authentication of company’s documents
• Assisting legal compliances and affairs of the company
• Representing the company before appropriate authorities
• Meeting the requirements of the SEBI and Stock Exchanges
• Corporate Governance and other relevant responsibilities
• Duties, responsibilities and powers assigned by the Board

• Terms of appointment must be initially communicated to the proposed Company Secretary
• Witten Consent should be obtained from Company Secretary for such role
• Issue Notice of Board Meeting to all the Directors of Company
• Attach Agenda, Notes and Draft Resolution with the Notice.
• Hold the Board Meeting and pass Board Resolution to approve the appointment
• Issue the appointment letter to the newly appointed Company Secretary.
• Prepare and circulate minutes within 15 days from conclusion of Board Meeting
• File Board Resolution copy with ROC in form MGT-14 within 30 days
• File the particulars of appointment to ROC in Form DIR-12 within 30 days
• Make necessary entries in Register of Directors and Key Managerial Personals
• Disclose such appointment, if required to the Stock Exchange within 24 hours
• Post the appointment, if required on the website of the Company within 2 working days

• Certified true copy of the Board Resolution
• Consent Letter
• Letter of Appointment
• Interest in other entities