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Appointment of Company Secretary


Appointment of Company Secratary

While appointing a secretary for your company, you will need E-tax experts to adhere the appointment procedures

E-Tax Appointment Services
  • Ensured adherence to company law norms
  • Drafting of necessary documents for appointment like intimation for appointment, appointment letter and written consent
  • Preparation of documents in relation to board meeting like notice, certified true copy of resolution and minutes
  • IFiling of ROC forms MGT-14, DIR-12 and other necessary documents

Company Secretary at a Glance

Company Secretary is an individual who holds membership of the Institute of Company Secretary of India (ICSI). The secretary is responsible for:

  • Ensuring that company operates within the applicable legal framework.
  • Providing necessary information and guidance to the directors and shareholders
  • Organizing and attending the meetings for stakeholders
  • Maintenance and authentication of company’s documents
  • Assisting legal compliances and affairs of the company
  • Representing the company before appropriate authorities
  • Meeting the requirements of the SEBI and Stock Exchanges
  • Corporate Governance and other relevant responsibilities
  • Duties, responsibilities and powers assigned by the Board

Procedure for Appointment
  • Terms of appointment must be initially communicated to the proposed Company Secretary
  • Witten Consent should be obtained from Company Secretary for such role
  • Issue Notice of Board Meeting to all the Directors of Company
  • Attach Agenda, Notes and Draft Resolution with the Notice.
  • Hold the Board Meeting and pass Board Resolution to approve the appointment
  • Issue the appointment letter to the newly appointed Company Secretary.
  • Prepare and circulate minutes within 15 days from conclusion of Board Meeting
  • File Board Resolution copy with ROC in form MGT-14 within 30 days
  • File the particulars of appointment to ROC in Form DIR-12 within 30 days
  • Make necessary entries in Register of Directors and Key Managerial Personals
  • Disclose such appointment, if required to the Stock Exchange within 24 hours
  • Post the appointment, if required on the website of the Company within 2 working days

Documents required for Appointment
  • Certified true copy of the Board Resolution
  • Consent Letter
  • Letter of Appointment
  • Interest in other entities

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